Curious about air freight forwarder? You’re in the right place! We’ll cover everything you need to know, from its meaning to the process and services.
Ready to get started? Let’s dive in!
What is air freight forwarding?
Air freight forwarding refers to organizing cargo transportation by air from one location to another. In this process, air freight forwarders serve as intermediaries between shippers and airlines, managing every aspect of the shipment. This includes booking flights, handling customs clearance, providing insurance, and more.
By taking on these responsibilities, air freight forwarders streamline the delivery process and handle communication across all parties involved.
According to the International Federation of Freight Forwarders Associations (FIATA), more than 80% of globally traded air cargo is managed by air freight forwarders.
The role of China air freight forwarders
Air freight is a reliable and fast way to ship goods from China to nearly any destination worldwide. It’s known for being one of the safest transportation options, with minimal risks of damage or loss.
However, international air cargo is subject to strict regulations, and there are various limitations and restrictions to consider. As a result, many businesses choose to work with a freight forwarder dedicated to air shipments.
An experienced air freight forwarder brings specialized knowledge and ensures that shipments are handled efficiently and comply with all shipping laws. With established relationships with airlines and service providers, they can secure better rates and guaranteed space for your cargo.
Moreover, an international air freight forwarder helps you mitigate risks like delays, customs issues, and potential insurance claims. Hiring an air freight forwarder is the most effective solution unless you’re prepared to manage the complexities of air transport yourself.
Different types of air freight services
Regular/standard air freight
This is the go-to option if your cargo doesn’t require special handling. It follows regular airline schedules and routes at standard prices, making it affordable.
Air express freight
If speed is crucial, air express services like DHL, FedEx, or USPS are ideal. This service ensures faster delivery, often directly to your doorstep, and is perfect for small and time-sensitive or security-sensitive shipments.
Consolidated/groupage air freight shipping
This service allows you to combine your shipment with others, which is ideal if shipping smaller volumes. Groupage reduces costs by sharing space in a single air cargo shipment.
Charter air shipping
For large, urgent shipments, charter air freight is the best choice. With dedicated aircraft, this service provides greater control over security and transit times.
Finding the right balance between time and cost is crucial when booking your air freight shipment. You can contact our international air freight forwarder for expert advice and customized solutions tailored to your needs.
Typical journey of your air freight forwarding
While air freight may seem simple, it involves a detailed and systematic process. A reliable freight forwarder can match you:
Booking & planning
The process begins with your air freight forwarder securing the best rates and logistics with a carrier. Based on your cargo and budget, they will book the most suitable flight to meet your needs.
Shipment pickup & consolidation
Once booked, your shipment is picked up and, if necessary, consolidated with other shipments. This helps optimize space and reduce costs for smaller loads.
Documentation
Your air freight forwarder handles all necessary paperwork, including customs declarations and commercial invoices, and helps you obtain the air waybill.
Customs clearance
The forwarder manages import and export customs clearance, relying on the agreed shipping terms. This involves submitting the required documents and paying duties and taxes (in cases like DDP freight).
Transport & delivery
Finally, your international air freight forwarder coordinates the transport process, monitoring your shipment at every step to ensure it arrives safely and on schedule.
Cost considerations when working with air forwarders
Shipment volume and weight
Beyond the actual weight, air freight carriers often calculate shipping costs based on volumetric weight (dimensional size). This means even lighter but larger items may incur higher charges.
Shipping distance
Longer routes typically result in higher shipping costs due to increased fuel and handling fees. For example, with EK Airlines, shipping to the UK from China will be $5.69 per kg, whereas to Italy costs $5.14 per kg.
Fuel surcharges
Airlines frequently impose fuel surcharges to offset fluctuating fuel prices. These surcharges can vary depending on the current market rates.
Customs fees
There are also expenses tied to customs clearance, including duties, taxes, and the preparation of essential documents.
Additional charges
Extra fees for special handling, such as hazardous materials, temperature-sensitive shipments, or repackaging requirements, may apply.
When working with a China air freight forwarder or any international forwarder, you should discuss all these factors upfront. You also can refer to this article to learn how to calculate the air freight cost for your shipment. At Airsupply, we offer transparent pricing with no hidden fees, ensuring you know exactly what to expect.
Top air freight forwarding companies
These leading companies in the air freight industry have consistently maintained their dominance over the years:
DHL Global Forwarding
DHL has a global reach, serving over 220 countries and territories. This air freight forwarder strongly emphasizes innovation, offering digital tools that make shipment tracking easy and efficient.
Airsupply Logistics
Airsupply Logistics is based in Shenzhen and operates 10 branches throughout China. Established in 2016, the company handles over 150,000 air shipments annually. In 2024, it generated $95 million in air freight revenue, reflecting its rapid growth and strong market presence.
DB Schenker
DB Schenker is a logistics giant with nearly 100,000 employees globally. It provides a broad range of supply chain management services. In 2024, the company earned $3.8 billion in air freight revenue, showcasing its strong foothold in the industry.
DSV
DSV has a strong international presence with offices in over 80 countries and a network that spans the globe. The company provides integrated logistics solutions that connect customers to the global marketplace. It merged with Panalpina in 2019.
Expeditors
Founded in 1979 in Seattle, Washington, Expeditors is an end-to-end supply chain provider. It boasts a vast network spanning North America, Asia, and Europe, offering comprehensive logistics services across these key regions.
